AMIA is strongly committed to the providing an environment of cooperation and collaboration among its members. These values are central in our Mission, our Code of Ethics, and our Code of Conduct. This Code of Conduct reflects AMIA’s commitment to provide an environment in which diverse participants may learn, network and enjoy the company of colleagues in an environment of mutual human respect – in all spaces, including online, at events, in committee work, or list serves.
The AMIA Code of Conduct is meant to ensure that within the Association, be it through conferences, events, meetings, committee and other volunteer work, mentoring relationships, and all online spaces including (but not limited to) social media and list serves, no person will unlawfully harass another for any reason.
No person will be harassed in any manner because of:
- Race, religion or national origin;
- Family relationship or marital status;
- Age, stature in the field or veteran status;
- Gender identity/expression, sex or sexual orientation;
- Individual life style;
- Physical appearance.
The unlawful harassment prohibited in this policy may include, but is not limited to:
- Slurs, epithets, derogatory comments or threats;
- Pushing, hitting, inappropriate or unwanted physical contact; invasion of personal physical space and blocking behaviors, deliberate physical intimidation or gestures, stalking and unwelcome sexual attention.
- Unwelcome jokes, visual depictions, teasing and/or whistling;
- Harassing photography or recording;
- Abusive verbal comments and/or discriminatory images in public spaces, e-mail, voice mail, chat rooms, Internet use or history, or text messages;
- Sustained verbal or physical disruption of talks at conferences, events, and meetings.
About Violations of the Code of Conduct
Those who violate these rules may be expelled from the conference, event, or meeting at the discretion of the AMIA Managing Director or organizers. Online participants who are asked to stop any harassing behavior are expected to comply immediately or may be denied access to the online space at the discretion of the administrator or the AMIA Managing Director. Persons who have been expelled or denied access may appeal to the AMIA Board of Directors.
About Content Presented at AMIA Conferences
It is understood that content presented at AMIA conferences or meetings or in online forums may at times deal with sensitive subject matter, ranging from visually sensitive historical material (such as images related to acts of genocide) to sexually explicit language or images (such as in archival letters, nude photographs, or film or audio recordings). This policy is not intended to constrain scholarly or professional presentation, discourse, or debate, as long as these exchanges are conducted in a respectful manner.
HOW TO PROCEED
If you feel that you are in immediate danger at any time during an AMIA Annual Meeting or event, contact law enforcement (by dialing 911) or the facility front desk without delay. If you are not in immediate danger but feel that you are being harassed or that someone else is being harassed, or if you have other concerns, please contact the AMIA Managing Director immediately.
All reports of harassment received by AMIA staff will be treated confidentially or anonymously, as applicable, to the extent reasonable and practicable under the circumstances. It is the policy of AMIA to protect those who communicate bona fide concerns from any retaliation for such reporting. Any person who violates this prohibition against retaliation will be subject to appropriate disciplinary action which may include revocation of membership.
At the AMIA Annual Conference: Go to the Onsite Registration Desk and ask the AMIA staff member there to contact the AMIA Managing Director. You may be asked for a cell phone number at which the Managing Director can reach you.
At AMIA Events/Meetings: Discuss your concerns with the presiding officer or instructor and/or contact the AMIA Managing Director at: firstname.lastname@example.org or AMIA@amianet.org
In AMIA Online Spaces: Please contact the AMIA-L List Administrators at AMIA-L-request@LSV.UKY.EDU